Anti-harassment Policy Statement
Pontiac Artists’ Association (artPontiac) is committed to fostering a harassment-free workplace where all employees, volunteers and members are treated with respect and dignity.
The Canadian Human Rights Act protects employees from harassment based on race, national or ethnic origin, color, religion, age, sex, sexual orientation, marital status, family status, disability or pardoned conviction.
Harassment at Pontiac Artists’ Association (artPontiac) is not tolerated. Employees, who are found to have harassed another individual may be subject to disciplinary action.
This includes any employee, volunteers and members who: interferes with the resolution of a harassment complaint; retaliates against an individual for filing a harassment complaint; or files an unfounded harassment complaint intended to cause harm.
This policy applies to all current employees Pontiac Artists’ Association (artPontiac), including full and part-time, casual, contract, permanent, temporary, volunteers’ employees and members. This policy also applies to job applicants.
This policy applies to all behavior that is in some way connected to work, including during off-site meetings, training and on business trips.
- offending or humiliating someone physically or verbally;
- threatening or intimidating someone; or
- making unwelcome jokes or comments about someone’s race, national or ethnic origin, color, religion, age, sex, sexual orientation, marital status, family status, disability or pardoned conviction.
Sexual harassment is:
- offensive or humiliating behavior that is related to a person’s sex;
- behavior of a sexual nature that creates an intimidating, unwelcome, hostile or offensive work environment; or
- behavior of a sexual nature that could reasonably be thought to put sexual conditions on a person’s job or employment opportunities.
Responsibilities and Expectations
Pontiac Artists’ Association (artPontiac) is responsible for providing all employees, volunteers and members a harassment-free workplace.
The Vice-President is responsible for:
- ensuring that this policy is applied in a timely, consistent and confidential manner,
- determining whether or not allegations of harassment are substantiated, and
- determining what corrective action is appropriate where a harassment complaint has been substantiated.
The President is responsible for:
- the administration of this policy,
- reviewing this policy annually, or as required, and
- making necessary adjustments to ensure that this policy meets the needs of the organization.
Supervisors are responsible for:
- fostering a harassment-free work environment and setting an example about appropriate workplace behavior,
- communicating the process for investigating and resolving harassment complaints made by employees,
- dealing with harassment situations immediately upon becoming aware of them, whether or not a harassment complaint has been made,
- taking appropriate action during a harassment investigation, including separating the parties to the harassment complaint, when appropriate, and
- ensuring harassment situations are dealt with in a sensitive and confidential manner.
Employees, volunteers and members are responsible for:
- treating others with respect in the workplace,
- reporting harassment to the Supervisor,
- cooperating with a harassment investigation and respecting the confidentiality related to the investigation process.
Employees, volunteers and members can expect:
- to be treated with respect,
- that reported harassment will be dealt with in a timely, confidential and effective manner
- to have their rights to a fair process and to confidentiality respected during a harassment investigation, and
- to be protected against retaliation for reporting harassment or cooperating with a harassment investigation.
Procedures for Addressing a Harassment Complaint
Filing a Complaint
An employee, volunteer or member may file a harassment complaint by contacting The Supervisor. The complaint may be verbal or in writing. If the complaint is made verbally, The Supervisor will record the details provided by them.
The employee, volunteer or member should be prepared to provide details such as what happened, when it happened, where it happened, how often and who else was present (if applicable).
Complaints should be made as soon as possible but no later than the end of the work term.
The Supervisor will tell the person that the harassment complaint has been made against, in writing, that a harassment complaint has been filed. The letter will also provide details of the allegations that have been made against him or her.
Every effort will be made to resolve harassment complaints within a reasonable number of days. The Supervisor will advise both parties of the reasons why, if this is not possible.
If either party to a harassment complaint believes that the complaint is not being handled in accordance with this policy, he or she should contact The Vice-President.
Wherever appropriate and possible, the parties to the harassment complaint will be offered mediation prior to proceeding with a harassment investigation.
Mediation is voluntary and confidential. It is intended to assist the parties to arrive at a mutually acceptable resolution to the harassment complaint.
The mediator will be a neutral person, agreed upon by both parties. The mediator will not be involved in investigating the complaint.
Each party to the complaint has the right to be accompanied and assisted during mediation sessions by a person of their choosing.
If mediation is inappropriate or does not resolve the issue, a harassment investigation will be conducted. All investigations will be handled by a qualified individual.
The investigator will interview the person who made the complaint, the person the complaint was made against and any witnesses that have been identified. All people who are interviewed will have the right to review their statement, as recorded by the investigator, to ensure its accuracy.
The investigator will prepare a report that will include:
- a description of the allegations,
- the response of the person the complaint was made against,
- a summary of information learned from witnesses (if applicable), and
- a decision about whether, on a balance of probabilities, harassment did occur.
This report will be submitted to The Vice-President. Both parties to the complaint will be given a copy.
If a harassment complaint is substantiated, The President will decide what action is appropriate.
Remedies for the employee, volunteer and member who was harassed may include an oral or written apology, compensation for lost wages and compensation for any lost employment benefits such as vacation pay.
Corrective action for the employe, volunteer and member found to have engaged in harassment may include a reprimand, a suspension of the association, a work suspension, a transfer, a demotion, and/or dismissal.
Both parties to the complaint will be advised, in writing, of the decision.
An employee who is not satisfied with the outcome of the harassment complaint process may file a discrimination complaint with the Canadian Human Rights Commission.
Privacy and Confidentiality
All parties to a harassment complaint are expected to respect the privacy and confidentiality of all other parties involved and to limit the discussion of a harassment complaint to those that need to know.
Pontiac Artist’s Association (artPontiac) and any members or volunteers involved in the harassment complaint process will protect the personal information of the parties involved.
Pontiac Artist’s Association (artPontiac) will review this policy and procedures as required, and will make necessary adjustments to ensure that it meets the needs of all employees.
Enquiries about this policy and related procedures can be made to The President.
Date: 9 Jan. 2019