*BEYOND THE EASEL
Studio Tour – Rule Book & Application Package**
August 7–9
*Applications and fees must be submitted at least 60 days prior to the event.
RULE BOOK
(Official Participant Guidelines)
Welcome to Beyond The Easel, an immersive, three-day celebration of creativity! This studio tour invites the public into the working spaces of artists and makers, offering visitors an intimate look “beyond the easel” at the talent and processes that shape our artistic community.
Whether you’re an established artist, an emerging creator, or a vendor, we’re thrilled to have you join us.
- Event Overview
Dates: August 7, 8, & 9
Daily Tour Hours: 10:30 a.m. – 4:00 p.m. (minimum)
Extended hours are encouraged and will be highlighted in promotional materials.
- Eligibility & Participation Requirements
2.1 Artist & Vendor Eligibility
- Open to visual artists, makers, craftspeople, and creative vendors with a studio or booth space appropriate for public tours.
- Vendors located within another registered studio must coordinate with the hosting artist.
2.2 Professional Standards
- Spaces must be clean, safe, and publicly accessible.
- Studios should be organized to allow comfortable visitor flow.
- A courteous and professional presence is expected at all times.
- Insurance Requirements
All participants must maintain:
- Personal liability insurance
- Professional insurance appropriate to their practice
Proof must be available upon request.
- Signage & Visibility
Studios must ensure:
- Clear and visible signage from road or walkway
- Additional directional signs if necessary
- Optional decorative elements such as flags or banners to enhance visibility
Official Beyond The Easel signage will be provided.
- Hours of Operation
Participants must be open:
10:30 a.m. – 4:00 p.m. at minimum, on all three days.
Extended hours (early opening, late closing, demonstrations) may receive additional promotional exposure.
- Fees & Payment
- $150 – Non-Members
- $100 – Members
Fees support event promotion, signage, administration, and map distribution.
Payment instructions will follow acceptance.
- Tour Map Listing & Promotion
Participants may submit:
- A high-resolution logo (PNG/JPG)
- Contact information
- Studio address
- A short description of their work (30–50 words)
This information will appear on the official Tour Map and digital promotions.
- Safety, Conduct, & Compliance
Participants agree to:
- Adhere to safety and accessibility laws
- Keep their studio supervised
- Maintain clear traffic paths
- Treat guests and other participants with professionalism and courtesy
- Cancellation Policy
- Cancellations 60+ days before the event may receive a partial refund.
- No refunds are issued less than 30 days before the tour.
- Agreement
Submitting the application signifies agreement to all guidelines, policies, and requirements.
- Liability & Responsibility Clause
Art Pontiac serves solely as the organizer and promoter of the Beyond The Easel Studio Tour.
By participating, each artist/vendor acknowledges and agrees that:
- Art Pontiac is in no way responsible or liable for any accidents, injuries, damages, losses, claims, or legal issues arising from visitors entering, touring, or interacting within individual participants’ studios or vendor spaces.
- Participants accept full responsibility for maintaining a safe, insured, and compliant environment.
- Any claims or legal matters originating from a participant’s space are solely the responsibility of that participant.
- Participants agree to hold Art Pontiac harmless from any related claims.
This clause is binding upon participation.
- You will be provided with unique stickers for vendors to apply to the back of the advertising studio tour card. Please provide one sticker per Guest. Artists or vendors taking part in the Studio Tour are not permitted to participate in the three smaller draws nor the final grand prize draw.
APPLICATION FORM
BEYOND THE EASEL – STUDIO TOUR APPLICATION FORM
August 7–9
- CONTACT INFORMATION
Full Name:
[_______________________________________________]
Artist/Business Name:
[_______________________________________________]
Phone Number:
[_______________________________________________]
Email Address:
[_______________________________________________]
Website:
[_______________________________________________]
Social Media Handles:
[_______________________________________________]
- STUDIO / VENDOR DETAILS
Studio Address (Tour Location):
[]
[]
Is this your personal studio?
☐ Yes ☐ No
If No, describe arrangement:
[____________________________________________________________]
Type of Work / Medium:
[____________________________________________________________]
Description for Tour Map (30–50 words):
[]
[]
- TOUR HOURS
(Minimum: 10:30 a.m.–4:00 p.m. each day)
| Day | Opening Time | Closing Time |
| Aug 7 | [______] | [______] |
| Aug 8 | [______] | [______] |
| Aug 9 | [______] | [______] |
- INSURANCE CONFIRMATION
Do you carry the required liability & professional insurance?
☐ Yes ☐ No (Application cannot proceed)
- SIGNAGE NEEDS
Do you require supplemental signage?
☐ Yes ☐ No
Notes:
[____________________________________________________________]
- MEMBERSHIP STATUS & FEES
☐ Member – $100
☐ Non-Member – $150
- LOGO & PROMOTIONAL MATERIALS
Will you provide a high-resolution logo?
☐ Yes ☐ No
Preferred contact details for map listing (choose all that apply):
☐ Email ☐ Website ☐ Phone ☐ Social Media
Upload/email logo to: _________________________________
- LIABILITY ACKNOWLEDGMENT
By checking the box below, I confirm that:
☐ I understand and agree that Art Pontiac is not responsible for any injuries, accidents, damages, losses, or legal issues involving visitors at my studio or vendor location. I accept full responsibility for the safety and suitability of my space and maintain appropriate liability and professional insurance.
- FINAL AGREEMENT
By signing below, I acknowledge that I have read and agree to:
- All rules in the Beyond The Easel Rule Book, including the liability clause
- The insurance requirements
- The operational hours
- The safety and conduct standards
Signature:
[_______________________________________________]
Date:
[________________]